This assessment helps keep Google users' data safe by verifying that all apps that access Google user data demonstrate capability in handling data securely and deleting user data upon user request. In order to maintain access to restricted scopes, the app will need to undergo this security assessment on an annual basis, this process is called the security reassessment, also known as annual recertification. Assessments will be conducted by a Google-empanelled third-party assessor. The cost of the assessment typically varies between $10,000 -$75,000 depending on the size and complexity of the application; smaller applications may see costs at a lower threshold of $4,500. This fee may be required whether or not your app passes the assessment and will be payable by the developer. We expect that fees will include a remediation assessment if needed.
When you select this option, the import job first processes the input file and handles validation, normalization, and matching. At the end of all this normal processing, the system notes the new bibliographic records that were created during the job, and creates electronic inventory only for these records. Submit your application for these scopes, and we will provide these guidelines during your verification process. Update holdings call number Select this option to enable the update of a holdings record with the call number that is part of an imported bibliographic record. When this option is selected, its mapping is used in addition to the mapping defined in theHoldings Records Mappingsection of the import profile.
It will override any duplicate mapping that may be defined in theHoldings Records Mappingsection. This use case example describes how you can load/import bibliographic records with attached items and maintain the same relationship. The import profiles in Alma allow you to define the specific fields and subfields from which item information is taken. In this way, the bibliographic records and attached item records are loaded into Alma with a clear relationship.
Note that the video should clearly show the app's details such as the app name, OAuth client ID, and so on. For multiple client IDs, the demo video should show usage of sensitive and restricted scopes on each client. Matches based on the system control number that uses any 035 field. If the 035 field contains several values, any one of these values is used to match. Note that the values in the input file and the library record, including contents in parentheses, must be identical .
For a comparison of the way in which this match method and the Unique OCLC Identifier Match Method work, see below. To increase the accuracy of the match process, before comparing the records, this match method adds a new 035 field to the incoming record that combines the 001 and 003 fields of the incoming record. (If the incoming record does not contain both a 001 and a 003 field, no 035 field is created by the match method.) This new 035 field is then taken into account in the matching process.
If you use broad terms in your privacy policy to refer to data from restricted scopes and other types of data, we will interpret your disclosures as applying to user data from restricted scopes. Where possible, you should refer to data from restricted scopes separately in your privacy policy. For example, if your app uses data from restricted scopes, as well as other data obtained from your users in your app, you can separate your disclosures on how you use those different sources of data. If your app is for internal organization usage only, be sure to mark the app as internal. For instructions, see the FAQ How can I mark my app as internal-only?.
Public enterprise apps that request restricted scopes and are used by other enterprises are affected by this policy change and will need to submit their app for verification. Regardless of whether an app requires verification or not, Google Workspace administrators are in control of their users' apps and can whitelist apps as needed for their businesses. Use this functionality to identify the mapping of fields from the incoming/imported bibliographic record to the fields of the new holdings record that you want created in Alma.
If you use this feature, multiple holdings records or multiple item records are not produced. SelectAdd Holdings Mappingto enter the following mapping and then selectAdd Row. The Alma import process supports external catalog management of bibliographic records. These options are located in the Handle Record Redirection section of the Import Profile . When this option is selected and the matching bibliographic record is a Community Zone-linked record, the record is skipped. When the profile is configured to skip CZ matches, but no match was found, the bibliographic record and the portfolio are created locally.
You should then notify your security assessor of these additional projects. You won't be required to get a security assessment for projects with no restricted scopes. This is caused by approved apps making requests to sensitive or restricted scopes that were not approved during the verification process. Review the approved scopes in your Cloud Console for the project and make sure that the codebase of your app is not requesting any scopes that are not listed. To protect users and Google systems from abuse, unverified apps that are accessing restricted or sensitive scopes have a 100 new-user cap restriction.
Failure to get your app verified before making requests to sensitive or restricted scopes will result in your project's 100 new-user cap eventually getting exhausted and Google sign-in being disabled for your users. When importing EOD files to Alma, EOD file records are loaded into the Metadata Management System and the order-related data is extracted from the record to create PO lines, POs, and inventory records. Ordering information is determined by the MARC fields/subfields provided by the vendors' EOD records. This section describes how to enter bibliographic record and representation details information for records imported by a digital import profile.
Feature selected in your import profiles, Alma ignores the canceled/invalid identifiers in the 035$z and more successfully runs your import jobs that involve multiple matches. Prefer record with the same inventory type (electronic/physical) Give preference to a matching bibliographic record that contains the same type of inventory as the records that you are importing. This option is also supported when implementing a Network Zone and for real-time ordering (see Real-Time Ordering), if configured in the profile. Select this option to have the system use inventory type to determine if there is a match when importing records. When this option is selected, records with different inventory types are not considered a match when a single match is found.
Use this option, for example, when you want to maintain separate bibliographic records for electronic and physical inventory types of the same title. To consider the resource type (serial/non serial) when matching to existing records. Serial records are matched to serial records, and non-serial records are matched to non serial records. You can select a separate matching method for serial and non-serial records. When selecting this option, the Serial match method and Non-serial match method fields appear. You might decide to incorporate language from the Limited Use requirements, or other policies, directly into your privacy policy.
The details of your privacy policy will depend on your app and your data practices, including what data from restricted scopes you collect and use. If your public app uses any sensitive or restricted scopes that permit access to certain user data, users of your app will see an Unverified App warning screen. You can add new sensitive or restricted scopes in the Cloud Console OAuth consent screen config page and click Submit for Verificationany time. However, if your app starts to use the new sensitive or restricted scopes before they are approved, users will experience the unverified app screen and the app will be subject to the 100-user cap. For information about what happens if you don't submit your app for verification, see What happens if I don't submit my app for review?
For information about what happens when you don't need to submit your app for verification, see What app types are not applicable for verification? Apps that request restricted scopes must also verify that they follow Google's API Services User Data Policy, but they must also meet the Additional Requirements for Specific Scopes. One of these additional requirements is an independent, third-party security assessment. For this reason, this restricted scopes verification process can potentially take several weeks to complete. The import profile options include the option to disregard matches that are based on invalid identifiers.
Without this option, valid (035$a) and canceled/invalid (035$z) control numbers/identifiers result in multiple matches that impede a smooth import of records. This section describes how to enter import profile match handling information on the Import Profile Details - Match Profile page. This page is not relevant for Initial Authority import profiles. Some fields/values on this page are relevant only for specific profiles; these are noted below. Description A description of the FTP submission format that is defined in this section.
Server/Port The IP address and port of the FTP server sending or receiving the files. User name/Password The username and password for logging on to the server that is sending or receiving the files. Input directory / Is full path The path of the submission format's input directory.
If this is an absolute path, select "Is full path" checkbox and preface your path with the '/' sigh. If this is a relative path, leave "Is full path" clear and start the path at your current directory. FTP server secured Whether to use a secure FTP transfer FTP passive mode Whether to use FTP passive mode, or not.
Test Connection Select to run a test of the FTP connection. The test includes attempts to upload, modify, and delete a fictitious record in the input directory. Apps accessing restricted scopes are required to reverify their app for compliance and complete a security assessment every 12 months from your Google LOA approval date to keep access to any verified restricted scopes. If your app is adding a new restricted scope, your app might need to be reassessed to cover the additional scope if it was not included in a prior security assessment.
The restricted scopes verification process checks for compliance in multiple areas. Verification is expected to take several weeks to account for clarification questions and re-submissions. It is common to experience many back-and-forths during this review process. Any outstanding items will be communicated to you in the verification thread. Failure to comply with these requirements will likely result in a rejection of your request.
Prepare a video that fully demonstrates the OAuth grant process by users and shows, in detail, the usage of sensitive and restricted scopes in the app. Show the OAuth grant process that users will experience, in English (the consent flow, and, if you use Google Sign-in, the sign-in flow). Institutions spend many hours creating import profiles to import records from external systems. Many institutions integrate with the same external systems. In order for these institutions to save time and effort, librarians can contribute import profiles to the Community Zone and copy and use import profiles that other institutions contributed to the Community Zone.
Can I Use Am Without I If no library and location appear in the input file, the match is done by the default values in the import profile. Any bibliographic record in Alma that has digital inventory must be assigned to at least one collection. The information is entered on the Digital Import Profile Details - Bibliographic Record Level page. Different versions of this page appear, depending on the type of digital import profile you are creating/editing and depending on the source or target formats of your records.
This section describes how to enter import profile management tag information on the Import Profile Details - Set Management Tags page. Fields on this page determine, for all imported records, whether to publish them to a discovery system. This page is not relevant for Update Inventory, Authority, or Initial Authority import profiles. Import Records for Redirection- Select this option only when the "Do Not Import" option is already selected, and if you have configured the "Handle Record Redirection" section . Select this option in cases when your institution prefers to import record updates only for records that already have inventory information in Alma, and not new records.
When selected, the redirection is done even if the new record does not exist in Alma, as long as there was an existing match for the cancelled record. For details, see Records redirection when the record is not in Alma. To enable this option, please contact the Ex Libris customer support. Note that the import job report provides additional information when this option is selected. There is an additional row in the Bibliographic Record Matches section labeled "Match skipped - different inventory type".
This row shows a count of skipped matches due to a different inventory type. You can configure most Firebase Hosting optionsdirectly in the firebase.json file. You can also set up predeploy or postdeploy hooks in the firebase.json file. To the extent that your app is sending user data to any other service or hosted on a third-party service such as a cloud platform, they are also in scope for the assessment. Services that are SOC 2 Type II compliant are expected to meet the security assessment standards.
During the assessment, you provide these certifications to the assessors. Any third-party services that are not SOC 2 Type II compliant are in-scope for assessment and likely to significantly increase the scope and cost of the assessment. Like sensitive scopes, restricted scopes allow access to Google User Data.
If an app uses restricted scopes, it must comply with the Google API User Data Policy or product specific User Data policy and have its OAuth consent screen configuration verified by Google. In addition, Google verifies that an app that uses restricted scopes complies with the Additional Requirements for Specific API Scopes. Note that you might want to create a service account per customer if you need to avoid confused deputy problems.
To familiarize yourself and educate your users on using service accounts and updating cloud IAM policies, see the following articles. All apps that access Google APIs must verify that they accurately represent their identity and intent as specified by Google's API Services User Data Policy. This brand verification process typically takes 2-3 business days. If library and location fields are mapped to more than one field , or item fields are mapped to more than one field , the import process cannot create multiple items. Option 1 – All subfields are part of a single data field, such as 949, which includes library and location information, as well as item information, such as barcode and item policy. You can configure EOD import profiles according to the fields and codes used in the vendor-supplied EOD file.
Collection Import Profile Details - Inventory Information Level Fields Field Description Library The library that will own the created collection. Collection External System When imported records contain an external ID but no external system, this field provides a constant value used to match an existing collection's external system. Use this section to add representation details to apply to each record in the import profile. Under "Default value", indicate the temporary location that is mapped by default if the item's location information is empty or if an incorrect value is indicated in the input file.
This field becomes enabled once you have selected the temporary library. Select to add electronic inventory records only when new bibliographic records are created as part of the import job. This section describes how to enter import profile inventory information on the Import Profile Details - Inventory Operations page.
This page is not relevant for Authority, Initial Authority, or Digital import profiles. When this option is selected and the matching bibliographic record is a Community Zone-linked record, the record is unlinked from Community Zone and a local copy is created at the institution level . Any updates are performed on the newly created local record.
